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Summary/Objective:
As a receptionist, you will always serve as a positive first impression of the company, which includes handling the daily responsibilities of a receptionist with efficiency and ease. You will greet customers, handle inquiries, provide information to customers and visitors, and maintain an organized front desk. You will also handle administrative tasks given to you by the HR Department.

Summary of Job Responsibilities
50% • Receptionist duties: serve visitors by greeting, welcoming them as appropriate
• Notifies company personnel of visitor arrival
• Maintains security and telecommunications system
• Informs visitors by answering or referring to inquiries; directs visitors by maintaining employee and department directories
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Schedule and confirm appointments and maintain event calendars on company “outlook calendar”
• Maintain and keep PPE for visitors and vendors fully stocked.
• Monitor front desk and comply with all security procedures for visitors
• Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms
40%
• Human Resource duties: assist in planning and coordinating company events, meetings, luncheons and employee team building activities
• Maintains company newsletter and solicits feedback from other departments
• Makes employee badges and assigns uniforms and lockers for new hires and reviews invoices
• Handles temp agency timesheets
• Runs reports from ADP: meal violation reports and hours report
10% • Oversee mail deliveries, packages and couriers
• Purchase, track and invoice office supplies for each department

Skills:
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multi-task and function well in a high-paced environment.
• Ability to be proactive, take initiative, self-motivated, well-organized, and resourceful.
• Bilingual English / Spanish a plus.
• Business Professional Attire

Job Specifications:
Education:
• High school diploma or equivalent
• Prior experience handling receptionist responsibilities; experience in customer service or related field
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Highly organized multitasker who works well in a fast-paced environment
• Excellent time management and written and verbal communication skills
• Some working knowledge with Human Resources

Years’ Experience:
• 3-5 years’ experience in a front office environment

Position Type/Work Schedule
This is a full-time position. Days and hours of work are Monday through Friday, 7:00p.m. – 4:00p.m
$18.00 – $20.00 DOE

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